The Meeting Center

PLEASE NOTE: OUR RENTAL RATES HAVE CHANGED!


The Meeting Center is comprised of 16 indoor and outdoor spaces throughout McAllen Public Library (4001 N. 23rd St., McAllen, TX 78504) available for rental. It is a place where people and ideas meet and connect. As such, the Meeting Center is an ideal setting for your professional or social event.

If you'd like to see the Meeting Center in person after reviewing the photos and guidelines below, an appointment is required. Email librarymeetingcenter@mcallen.net and specify the room(s) you're interested in seeing. Also, feel free to email us with questions not answered by the information on this page.

Brochure

Click below to get a detailed overview of the Meeting Center, including space descriptions, room rates, seating capacities, and available audiovisual technology:

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Rates

Three things to keep in mind about our rates: 

  1. Each rate purchases one 4-hour block of time, which includes time for setup and teardown of whatever furniture, equipment, and/or materials you might bring to the event. For example: If your event is 3:00PM-5:00PM, request 2:00PM-6:00PM as your 4-hour block of time. Please do not expect to be allowed to setup before your block of time begins.
  2. Library Staff will setup library-owned furniture and equipment only. See "Space Setup" below.
  3. We accept checks or money orders only, payable to McAllen Public Library.
  4. Fees are non-negotiable. A nonprofit discount applies to nonprofit entities when the group or individual submits a copy of a current nonprofit exemption to Library Staff.


Area

Standard
(Plus Tax)

Nonprofit
(Tax-exempt)

Gallery Areas

 

 

Auditorium

$230

$102

Meeting Room A

$144

$64

Meeting Room B

$144

$64

Meeting Room AB

$288

$128

Conference Room A

$44

$20

Conference Room B

$44

$20

Lobby/Gallery Area

$275

$121

Adult Areas

 

 

Quiet Reading Room

Contact staff.

Contact staff.

Board Room

$100

$44

Electronic Classroom A

$113

$50

Electronic Classroom B

$113

$50

Teen Social Space

Contact staff.

Contact staff.

Children’s Area

 

 

Program Room

Contact staff.

Contact staff.

Outdoor Areas

 

 

Children’s Outdoor Area

Contact staff.

Contact staff.

Fountain Circle & Mall

$625

$275

Dewey Learning Trail

$175

$77

Space Setup

For events held in the Meeting Center’s outdoor areas, customers must provide and set up their own furniture and equipment.

Indoor areas come with a fixed or built-in arrangement of furniture and equipment (see brochure), with the exception of Meeting Rooms A & B. These two spaces may be rented separately or together and Library Staff can setup library-owned furniture in one of three ways:

  • Presentation Style (Tables): Rows of tables facing the drop down screen. Approximate # of seats: 40 (A & B separately), 80 (A & B together)
  • Presentation Style (No Tables): Rows of chairs facing the drop down screen. Approximate # of seats: 98 (A & B separately), 196 (A & B together)
  • Squares of 4: Each square is a table with seating for 4. Approximate # of seats: 40 (A & B separately), 80 (A & B together)

Please advise Library Staff of the setup your event requires when you submit a Reservation Request Form. Special setups for Meeting Rooms A & B are the responsibility of the customer. Please do not expect to be allowed to setup before your reservation or block of time begins.

Reservation Request Form

Initiate the reservation process by submitting a Reservation Request Form in person at the Library's Welcome or Information Desks. You may also email a completed form to Library Staff at: librarymeetingcenter@mcallen.net

Requests must be submitted at least 14 days in advance. To fill out the request form, click here:


Payment

If your request is approved, you will be emailed a Rental Agreement and invoice. You must return a signed Agreement and payment in full no later than 14 days from the date Library Staff send you the Agreement and invoice. Failure to do so will result in cancellation of your reservation request.

We accept checks or money orders only, payable to McAllen Public Library.

Meeting & Event Guidelines

By renting a space at the Meeting Center, you agree to abide by all current meeting and event guidelines of McAllen Public Library. To download the complete guidelines, click the following link: