The Meeting Center at McAllen Public Library

Requests must be submitted at least 14 days in advance.

About the Meeting Center

The Meeting Center is comprised of 16 indoor and outdoor spaces throughout McAllen Public Library (4001 N. 23rd St., McAllen, TX 78504) available for rental. It is a place where people and ideas meet and connect. As such, the Meeting Center is an ideal setting for your professional or social event.

Contact Us

If you'd like to see the Meeting Center in person after reviewing the photos and guidelines below, an appointment is required.

Email librarymeetingcenter@mcallen.net and specify the room(s) you're interested in seeing. Also, feel free to email us with questions not answered by the information on this page. 

Exclusive Caterer

All food and catering services must be provided by the Rise & Shine Cafe, the EXCLUSIVE CATERER for The Meeting Center at McAllen Public Library. The customer is responsible for making catering arrangements at least one week in advance and payments for catering through our on-site vendor. Outside food and beverage is not allowed in The Meeting Center at McAllen Public Library.

For details about the Rise & Shine Cafe, please visit them on Facebook at https://www.facebook.com/riseandshinergv.

Lobby Art Gallery

If you would like to display your art in our Lobby Art Gallery, please see our Library Exhibition Guidelines for instructions.

Meeting Center Rental Hours

Mon-Thu: 9:00AM-8:30PM

Fri: 9:00AM-5:30PM

Sat: 9:00AM-5:30PM

Sun: 1:00PM-8:30PM

Rates

Four things to keep in mind about our rates:

1. Each rate purchases one 4-hour block of time, which includes time for setup and teardown of whatever furniture, equipment, and/or materials you might bring to the event. For example: If your event is 3:00PM-5:00PM, request 2:00PM-6:00PM as your 4-hour block of time. Please do not expect to be allowed to setup before your block of time begins.

2. Library Staff will setup library-owned furniture and equipment only. See "Space Setup" below.

3. We accept payments with a Visa Debit or Credit Card only.

4. Fees are non-negotiable. A nonprofit discount applies to nonprofit entities when the group or individual submits a copy of a current nonprofit exemption to Library Staff.

Space Setup for Meeting Rooms A & B

For events held in the Meeting Center’s outdoor areas, customers must provide and set up their own furniture and equipment.

Indoor areas come with a fixed or built-in arrangement of furniture and equipment (see brochure), with the exception of Meeting Rooms A & B. These two spaces may be rented separately or together and Library Staff can setup library-owned furniture in one of four ways:

• Presentation Style (Tables): Rows of tables facing the drop down screen. Approximate # of seats: 40 (A & B separately), 80 (A & B together)
  

• Presentation Style (No Tables): Rows of chairs facing the drop down screen. Approximate # of seats: 98 (A & B separately), 196 (A & B together)
  

• Squares of 4: Each square is a table with seating for 4. Approximate # of seats: 40 (A & B separately), 80 (A & B together)
   

• Empty Setup: Room will be empty of tables and chairs. You are responsible for the special arrangement of library-owned furniture for your event.

Please advise Library Staff of the setup your event requires when you submit a Reservation Request Form. Special setups for Meeting Rooms A & B are the responsibility of the customer. Please do not expect to be allowed to setup before your reservation or block of time begins.

Meeting & Event Guidelines

By renting a space at the Meeting Center, you agree to abide by all current meeting and event guidelines of McAllen Public Library. To download the complete guidelines, click the following link: Meeting Center Guidelines.

Reserve A Room

Requests must be submitted at least 14 days in advance.

Initiate the reservation process by booking your room online at: https://mcallenlibrary.libnet.info/reserve.

Payment

A full payment with a Visa credit / debit card will be required at time of booking your room.