If you'd like to see the Meeting Center in person after reviewing the photos and guidelines below, an appointment is required. Email firstname.lastname@example.org and specify the room(s) you're interested in seeing. Also, feel free to email us with questions not answered by the information on this page.
Click below to get a detailed overview of the Meeting Center, including space descriptions, room rates, seating capacities, and available audiovisual technology:
Meeting Center Brochure
All food and catering services must be provided by the Black Iron Cafe, the EXCLUSIVE CATERER for The Meeting Center at McAllen Public Library. The customer is responsible for making separate arrangements and payments for catering through our on-site vendor. Outside food and beverage is not allowed in The Meeting Center at McAllen Public Library.
For details about the Black Iron Cafe, please visit their website at: https://blackironrgv.com/.
If you would like to display your art in our Lobby Art Gallery, please see our Library Exhibition Guidelines for instructions.
Three things to keep in mind about our rates:
1. Each rate purchases one 4-hour block of time, which includes time for setup and teardown of whatever furniture, equipment, and/or materials you might bring to the event. For example: If your event is 3:00PM-5:00PM, request 2:00PM-6:00PM as your 4-hour block of time. Please do not expect to be allowed to setup before your block of time begins.
2. Library Staff will setup library-owned furniture and equipment only. See "Space Setup" below.
3. We accept checks or money orders only, payable to McAllen Public Library.
4. Fees are non-negotiable. A nonprofit discount applies to nonprofit entities when the group or individual submits a copy of a current nonprofit exemption to Library Staff.
Meeting Room A
Meeting Room B
Meeting Room AB
Conference Room A
Conference Room B
Electronic Classroom A
Electronic Classroom B
Fountain Circle & Mall
Dewey Learning Trail
For events held in the Meeting Center’s outdoor areas, customers must provide and set up their own furniture and equipment.
Indoor areas come with a fixed or built-in arrangement of furniture and equipment (see brochure), with the exception of Meeting Rooms A & B. These two spaces may be rented separately or together and Library Staff can setup library-owned furniture in one of four ways:
Presentation Style (Tables): Rows of tables facing the drop down screen. Approximate # of seats: 40 (A & B separately), 80 (A & B together)
[insert image_presentation with tables]
Presentation Style (No Tables): Rows of chairs facing the drop down screen. Approximate # of seats: 98 (A & B separately), 196 (A & B together)
[insert image_presentation no tables]
Squares of 4: Each square is a table with seating for 4. Approximate # of seats: 40 (A & B separately), 80 (A & B together)
[insert image_squares of 4]
Empty Setup: Room will be empty of tables and chairs. You are responsible for the special arrangement of library-owned furniture for your event.
Please advise Library Staff of the setup your event requires when you submit a Reservation Request Form. Special setups for Meeting Rooms A & B are the responsibility of the customer. Please do not expect to be allowed to setup before your reservation or block of time begins.
By renting a space at the Meeting Center, you agree to abide by all current meeting and event guidelines of McAllen Public Library. To download the complete guidelines, click the following link: Meeting Center Guidelines
Initiate the reservation process by submitting a Reservation Request Form in person at the Library's Welcome or Information Desks. You may also email a completed form to Library Staff at: email@example.com
Requests must be submitted at least 14 days in advance. To fill out the request form, download the PDF form here: Meeting Center Reservation Form
If your request is approved, you will be emailed a Rental Agreement and invoice. You must return a signed Agreement and payment in full no later than 14 days from the date Library Staff send you the Agreement and invoice. Failure to do so will result in cancellation of your reservation request.